Access QuickBooks Desktop Remotely

Today’s article is perfectly based on the process of access QuickBooks desktop remotely. Thus, to know more QB users can go through the article till the end. QuickBooks Remote Access is a rapidly growly option used to work from any location across the world in the presence of an internet connection. Remote access referred to the most secured server, which lets the user access their system from any other PC. However, it needs a strong internet connection. The user can easily access their documents, emails, and other files anywhere.

What are the Benefits of QuickBooks Remote Access?

There are ample features of QuickBooks remote access. This option lets users many opportunities to provide value to their business tasks.

Here is the list of benefits.

• It saves more time and effort.
• QuickBooks users can share or transfer a document or complete folders between two systems.
• Users can copy & paste files between PCs connected remotely and locally as well.
• Multiple users can access and work on the same file simultaneously.
• Managers or clients can easily monitor the accountant’s activities.
• The users can easily print the files from the remotely connected PC to a Local Printer
• They’re is always available updated access to QuickBooks.

What are Remote Access Options for QuickBooks?

Below-given are the options you need to follow for accessing the remote access for QuickBooks.

Hosting QuickBooks Desktop on Cloud

Intuit permits authorized hosting of QuickBooks Desktop software for third-party servers. In this, the authentication users can effortlessly access QuickBooks, which is installed on the server hosting providers from any remote location. It needs an internet connection. QuickBooks desktop features can be availed by users across devices like smartphones, laptops, etc. Moreover, there is cross-device storage usage and multiuser collaboration for more straightforward add-on integration.

Move to QuickBooks Online

QuickBooks Online is a one-stop solution applicable entirely to the cloud hosting. It let the user access the server from any device with an internet connection and works from anywhere. The number of users may vary with the chosen plan.

Use the QuickBooks Remote Access tool

The next option is the QuickBooks remote access tool. It is an effective feature in QuickBooks that allows users to connect to the computer with a QuickBooks desktop. Suppose you need to copy any document from the local system or want to print files on the remote server through a local printer, access QuickBooks data folders. These tasks are possible with the QuickBooks Remote Access tool.

How to Remote Access QuickBooks Desktop

Here is the list of steps you need to follow for setting up the remote access in QuickBooks.

• The initial step is locating the Intuit website to sign up for QuickBooks remote access. Once done, the users need to launch a web browser on the PC from which they are attempting to access QuickBooks remotely.
• After this, log into the account associated with QuickBooks remote access website.
• The proceeding step is to hit on the Setup System to download the remote access tool’s installation file.
• Once done, the user needs to move to the downloaded file and then double-click on it.
• Now the user has to fill in the system name in the field named Nickname and then tap on the Next button.
• The user should need to write the check mark appearing near the options button.
• It would assist in initiating every time the user login the remote session.
• Afterward, place the check mark next to the applications on access remotely on the system.
• The user can choose the suitable option and then have to tap the next button.
• Fill in the check box if users need to use the authentication option.
• Write the passcode or phone number for this process.

How to Access QuickBooks Desktop Remotely from a Host or Server Computer

You can use a different computer than your server to access QuickBooks Desktop. You must map the server or host computer as a network disk before you may access QuickBooks Desktop from a distance. Set the location where the company file is located after configuring the computers that will access the data in multi-user mode.

Install the QuickBooks Database Manager on Remote Computer

You may set up the QuickBooks Server for multiple-user access using the application QuickBooks Database Server Manager.

• On the main computer, you have to download and install QuickBooks Desktop.
• Switch to Multi-user Mode by selecting it from the QuickBooks File menu.
• In the Multi-user Hosting setup required window, click Yes.

Note: QBDBMgrN.exe is set up and run by QuickBooks Desktop as a background service. Even if QuickBooks Desktop is not open, this service needs to be operating on the computer hosting the company file.

• On the Multi-user setup information window, you have to click OK.
• By selecting Company, Users, Set up Users and Roles, and New, you can add the required users.

Optional: Turn Network Discovery On and Password Protected Sharing Off

To try opening the file via a UNC path, the server must have Network Discovery enabled and be visible. Also, if Password Protected Sharing is enabled, Windows will request the network password. If this occurs, you can either disable the feature or log in using the network password.

Do follow the below process on all workstations that require remote network access to QuickBooks, including the server or host computer.

• First, you have to open Control Panel.
• Change advanced sharing settings by selecting Network and Sharing Center.
• The profile type you are presently using should be expanded.
• Then under Network Discovery, you have to select Turn on Network discovery.
• Now you have to click Turn off password protected sharing, that is under Password protected sharing.
• Now you have to select Save changes.

Locate then Open the Company File

• You have to select Open or Restore Company from the File menu.
• Then you have to select open a company file, then you have to click Next.
• You have to browse the company file location.

• Choose Open after choosing the company file (with the .qbw file extension) from the list.
• Enter your username and password if asked.

How to Access QuickBooks from Another Computer

If you are using QuickBooks then you may sure want to know how to access QuickBooks from another computer. If the topic catches your attention then we would suggest you continue reading.

Read Networking QuickBooks on Two Computers

Small and mid-size organizations are increasingly switching over to QuickBooks to manage all the finance and accounting-related activities. Payroll-related tools help in overall cash flow management and this is what QuickBooks helps in.

Due to various automated features for invoices and business reports, it is a smooth experience for everyone. The overall productivity of the organization increases due to the varied tools of QuickBooks. Moreover, the technical support team is available round the clock for any kind of help related to the software. Users normally are interested in knowing all the aspects of the software so that they can make full use of it. One such feature is QuickBooks Remote Access.

Understanding How to Access QuickBooks from Another Computer

QuickBooks remote access means a highly secure service that enables a user to access and work on anything on your system from any other system with an Internet connection. It is powered by Cisco WebEx. This enables users how to access QuickBooks from another Computer. This further helps you to smoothly access the QuickBooks email, programs, and documents in the correct manner from any corner of the globe.  The following things can be done with QuickBooks Remote Access.

• Users can transfer files and complete folders between computers.
• Users can easily copy and paste between remote and local printers.
• QuickBooks remote access is there in two versions for all our users; i.e. full desktop access or QuickBooks data access.

The QuickBooks remote access is highly secure with multi-layers and application-level access control. All the data is encrypted using industry-standard 128–Bit SSL. Moreover, QuickBooks Remote Access is firewall-friendly.

If still confused or need any further assistance, call QuickBooks Desktop consultant. The hub of the professional team is there for you to help you in clarifying all your queries. You can do a live chat to take an instant solution or drop an email along with questions.

Frequently Asked Questions