Multi-users enable you to share the accounting software and its data with other computers. Learn how to set up a multi-user network in QuickBooks Desktop. Multiple users from multiple systems will have access to the same accounting data, enabling collaboration between large teams.
However, before you can enjoy the benefits of this feature, you need to set up the settings and preferences to enable it. To set up a multi-user network on QuickBooks desktop, you need to configure the accounting software, Windows, and the server.
In this article, you will find steps to set up a multi-user network in QuickBooks in QuickBooks Desktop. Also, before starting, make sure that you have already downloaded and installed the QuickBooks desktop on your server.
Table of Contents
ToggleThe requirements for setting up a multi-user network in QuickBooks Desktop are provided below:
The primary server system will host the software and the company file. All the other systems, known as workstations, will have the software on them but not the company file. All the changes made to the company file from any workstation will be synced with all the other workstations.
Follow the steps provided below to download and install QuickBooks on your network computer.
If you store the company file on the local hard drive of your server, it will become easier to share it on the network. You can also keep your files on a mapped network drive.
You need to allow the folder which contains the company file to be shared over the network. Without this permission, you’ll constantly get network errors when trying to access the company file.
Follow the steps provided below to set folder permission:
This free tool provided by Intuit enables users to share their company files over a network. It makes it easier to configure the multiuser mode and tracks all the changes made from multiple workstations.
Go to this link to download the QuickBooks database server manager. Once you’ve done so, you need to configure the firewall so that other workstations can connect to the company file without interference:
All these files are executable (.exe). You may also need to create exceptions for ports in QuickBooks. Once you’ve finished creating both the inbound and outbound rules for each of the files mentioned above, restart your system.
You can now scan your QuickBooks company file using the database server manager.
After setting everything up, you need to switch on cloud hosting for QuickBooks, if the hosting mode is off. The steps to do so are provided below:
Once you’ve switched on hosting, you can install and configure QuickBooks on other workstations. The company file can be accessed from all of the workstations without any issues.
To know more or for any help with set-up a multi-user network and fixing multiuser mode not working issue in QuickBooks Desktop connect QuickBooks Consultant helpdesk team.
You have to follow the given steps to set up your multi-user mode in QB POS.
● Step1: First, set up your folder permissions
● Step2: Configure your Windows Firewall settings
● Step3: Next, switch the server to multi-user mode
● Step4: Configure your workstation number (It is optional).
The listed devices are easily compatible with QuickBooks Point of Sale (POS):
● Cash drawers
● Tag and label printers
● Card readers
● PIN pads
● Barcode scanners
● Physical inventory scanners
● Receipt printers, and more.
Yes, A license is needed for each distinct user. There are separate sales for each license. QuickBooks must be the exact same version and year on every copy. A maximum of 3 paying customers are permitted with Pro Plus ($200 for each additional user). You can have up to 5 paying customers with Premier Plus ($300 for each additional user). ProAdvisor Bundles are limited to a single user per license. For a solo subscription to QuickBooks Desktop Accountant Plus, accountants who need additional licenses can get in touch with sales.
